6 steps for implementing effective strategic workforce planning

by Danique Geskus | Nov 8, 2023

In today’s tight labor market, strategic workforce planning is critical to the success of organizations. It goes far beyond simply filling open positions; it’s about proactively managing and developing a company’s most valuable asset: its people. In this blog, we will dive deeper into what strategic workforce planning is, why it is vital and how to effectively implement it within your organization.


What is strategic workforce planning?

Strategic workforce planning is the process by which organizations anticipate their future workforce needs and ensure that they have the right people with the right skills in the right place at the right time. It includes identifying current and future talent gaps, developing plans to fill those gaps, and creating a strategy to optimize staffing levels to achieve business goals.


Why is strategic workforce planning important?

  • Future-proofing: In a world where technologies are evolving and markets are changing rapidly, it is vital to look ahead. Strategic workforce planning allows organizations to adapt to changing conditions and prepare for the future.
  • Talent retention: attracting talented employees is only half the battle; retaining them is just as important. Through strategic planning, organizations can provide growth opportunities for employees, which promotes loyalty and commitment.
  • Efficiency: it provides a more efficient use of resources. Organizations can ensure that they do not have too many or too few employees, which can save costs and increase operational efficiency.
  • Talent development: by planning ahead, organizations can prepare employees for future responsibilities and leadership, creating a pipeline of internal talent.


How do you approach implementing effective strategic workforce planning?

  1. Start with a clear vision: understand your organization’s long-term goals and translate them into staffing needs. What kind of talent do you need to realize your vision?
  2. Analyze your current workforce: review the skills, qualifications and experience of your current employees. Identify strengths and shortcomings.
  3. Conduct a gap analysis: identify the gap between your current workforce and future needs. What skills are missing? What positions need to be filled?
  4. Develop an action plan: establish a plan to close the identified gap. This may include attracting new talent, training and development, or internal promotions.
  5. Measure and evaluate: track the progress of your strategic workforce planning and adjust as needed. Stay alert to changes in the market and adjust your plans accordingly.
  6. Use technology: leverage advanced tools such as HR software and analytics to make data-driven decisions and facilitate the strategic workforce planning process.


Use Learned’s tools for strategic workforce planning

Learned offers advanced HR software that helps organizations implement strategic workforce planning. Our tools allow you to map your employees’ current skills and capabilities, identify skill gaps, and create customized learning and development plans. By using Learned, you can streamline the process and ensure that your organization is well prepared for the future.

Gratis downloads

Chart low and high performers with objective evaluations

Additional Resource

All resources >

Maandelijkse nieuwsbrief

Aanmelding voor nieuwsbrief voordelen