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Find out how you can save time with HR automation

by Danique Geskus | Nov 8, 2023

In this blog, we take a closer look at the topic of HR automation. HR automation refers to the use of technology, such as software and AI, to perform various HR processes more efficiently and accurately. This includes tasks such as recruiting, onboarding, payroll, performance management and reporting. By automating repetitive and time-consuming tasks, HR professionals can focus on strategic decision-making and improve employee engagement. HR automation can also offer data-driven insights to better attract and retain talent. It enables organizations to optimize their HR processes and increase the overall productivity and effectiveness of the HR department. Read on to discover how HR automation can be used in various processes and the benefits it offers.

 

What is HR automation?

HR automation refers to the use of technology, such as software and AI, to perform various HR processes more efficiently and accurately. This includes tasks such as recruiting, onboarding, payroll, performance management and reporting. By automating repetitive and time-consuming tasks, HR professionals can focus on strategic decision-making and improve employee engagement. HR automation can also offer data-driven insights to better attract and retain talent. It enables organizations to optimize their HR processes and increase the overall productivity and effectiveness of the HR department.

 

Examples of HR automation

So automating HR processes is quite broad and can be applied in different ways in the organization. Whether it’s processes for hiring new employees, or developing your current staff, there are always gains to be made by working with automation. See below some examples of where you can get started as well:

  1. Recruitment and selection: Automated HR systems can post job openings on multiple platforms, screen applications based on preset criteria, send automatic reply emails to applicants and even schedule job interviews.
  2. Onboarding: HR automation simplifies the onboarding process by generating automated forms for new employees, giving them access to relevant documents and training materials, and introducing them to the company and colleagues.
  3. Payroll Administration: The automated system takes care of calculating salaries, managing taxes, generating paychecks and depositing salaries directly into employee accounts.
  4. Performance management: HR automation facilitates structured performance reviews, 360-degree feedback and goal and development plan tracking.
  5. Leave and absence management: Employees can request leave through automated systems, managers can approve these requests, and the system accurately tracks leave balances.
  6. HR analytics and reporting: Automated HR systems collect and analyze data to identify trends and patterns in employee performance, turnover and engagement, enabling HR professionals to make strategic decisions.
  7. Employee Self-Service (ESS): ESS portals allow employees to update their personal information, request leave, view payroll data and access important information without direct intervention from HR.
  8. Training and development: HR automation can help plan and manage training, track employee progress and evaluate the effectiveness of training programs.

By applying HR automation, companies can streamline their HR processes, increase accuracy, cut costs and free up valuable time for HR teams to focus on strategic initiatives and improving the employee experience.

 

Key benefits of HR automation

So, by getting started with 1 or more of these processes, you can quickly reap benefits and gains. Consider, for example:

  • Efficiency and time savings: HR automation automates repetitive and time-consuming tasks, such as recruitment, onboarding, payroll and leave management. This reduces the administrative burden on HR teams, allowing them to focus on strategic initiatives and employee engagement.
  • Accuracy and consistency: Automation minimizes human error and ensures consistent application of HR processes. This results in accurate data processing, correct salary calculations, consistent assessments and regulatory compliance.
  • Improved data analysis and decision-making: Automated HR systems collect and analyze data on employee performance, engagement and turnover. These data-driven insights help HR professionals identify trends, make strategic decisions and implement effective workforce strategies.

 

Save time automating HR processes with Learned

With the Learned platform, you can easily digitize many HR administrative processes. Consider, for example, preparing and sending out interview forms at the end-of-year interview, or sharing job profiles. With Learned’s complete Talent Management solution, you can integrate all talent development processes into 1 digital environment. So you always have everything in 1 place and save precious time.

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